8.1 The Executive Director will be responsible for organising the holding of a General Meeting and must give every member not less than 21days written notice of the date, time and venue of the meeting and of the business to be conducted thereat.
8.2 The quorum for the General Meeting is-
(i) in the same case of an Annual General Meeting, one quarter;
(ii) in the case of an Extraordinary General Meeting; one third; of the membership of the Council;
Provided that if at any general meeting or quorum is not present within half an hour of the time fixed for the start of the meeting; the meeting shall be adjourned for seven days to commence at the same time and at the same venue and the members present at the adjourned meeting shall constitute a quorum.
8.3 The Chairperson shall preside at a General Meeting but in the absence of both the Chairperson and Vice Chairperson the members shall elect a member of the Board to act as Chairperson of the meeting.
8.4 At the General Meeting:
(i) an institutional member will be entitled to 3 (three) votes;
(ii) an individual member will be entitled to 1(one) vote;
(iii) no proxy votes will be allowed;
8.5 Subject to Article 6.1(c), voting will be by show of hands unless the Chairperson directs that it will be by secret ballot.
8.6 At an Annual General Meeting; voting for members of the Board will be by secret ballot.
8.7 If at an Annual General Meeting a member proposes a motion which is not on the agenda, the Chairperson shall ask the members present if they wish to discuss the motion and, if a majority of the members present vote in favour of discussing the motion, then the Chairperson shall allow the member who proposed the motion to move it and to address the meeting in relation to the motion.”;
8.8 The Chairperson may, in his/her complete discretion, allow a motion to be proposed at an Annual General Meeting where no notice thereof has been
given and it was not placed as the agenda.
8.9 The Executive director shall ensure that minutes of the business conducted at the General Meeting are recorded and kept in a safe place.
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